IACJJA Meeting Agenda

Date: August 13, 2003

Place: Kootenai County Government Building Room 1A (501 Government Way)

0910 hrs. Call To Order President

Present: Matt Olsen, Mike Stallcup, Doug Brown, Elaine Broyles, Debbie Stallcup, DeWayne Proctor, Justin Steele, JT Taylor, Al Friesen, Marianne Kelly, John Triplett, Steve Jenkins, Kay Carter, Melinda Hadzor, Steve Jett

Arriving at noon: Ross Edmonds, Blake Poe, Len Dixon, Paul Carroll Bill Lasley, Sharon Harigfeld

0905 hrs. Introduction Membership

0910 hrs. Review/approval of minutes President

Tabled until next meeting

0915 hrs. Treasurer’s Report Treasurer

$

0920 hrs. Committee Reports Committee Reps

Board of Juvenile Corrections President

• Matt could not attend June Board Meeting, and the Board did not meet in July.

Youth and Justice Advisory President

• Did not meet.

IJOS Board IACJJA’s IJOS Rep

• Kay Carter discussed some IJOS issues. Kootenai looking at IJOS. DeWayne told us that the Commission will be voting to allocate funds for upgrading information systems in counties.

Other Committees

• Matt asked Kay to discuss ICCMH and what is going on there. Chairs of Regional Councils will be meeting soon, paid for by the $6 mil grant. Grant to provide everything but services. Communication seems to be an issue. Kay attended the last court hearing of the Jeff D. lawsuit. Next hearing will be in Dec(?). Reps from regional councils will attend the statewide council meeting. It was agreed that the PSR services are not effective. Matt asked that anyone who has had negative experiences with PSR providers, report this information to Jody Carpenter. Regional Councils have been given money to access services, but in some cases, they are not allowed to use certain resources or services because those services do not contract with H&W, so the Councils feel that their hands are tied. It seems like H&W wants to push responsibility off to others, but hold onto authority. John suggested that we draft a position statement and submit it to ICCMH, and various other agencies so that the information is distributed. Mike Stallcup motioned that the board draft a letter stating the facts that we discussed, and our frustration with what is going on with ICCMH and Children’s Mental Health, with the first draft going to IAC for approval, then forward it on to appropriate parties. Brief discussion that it is important to get it to the appropriate senators and others who serve on the ICCMH and are interested in the issue. Seconded by John. Committee will consist of Matt, Kay, Steve, John. Motion passed unanimously. Steve will send out email immediately asking for concerns, how many people from their organization are members of the councils, and what concerns do they have.

1010 hrs. Break

IAC/Commissioner’s update IAC rep (Not represented)

1030 hrs. JJ Training Council/P.O.S.T. Update Al Friesen

• Post Update was given by Al Friesen
• Post rules concerning Part timers. Although it was strongly argued that all staff must be trained, it was motioned and passed by the Juvenile Training Council that the Challenge process for Detention Officers should sunset. This may increase the county’s liability because they may not be able to get part-timers trained after September 2004. The choices are to hire and train employees to try to reduce liability, or to make it mandatory that your part timers take two weeks off and attend POST. (This also goes against the FLSA 20 hour rule. Several administrators pledged to make their employees who are instructors available to teach. We discussed the liability that counties would have to shoulder if we continued to employ detention officers without POST certification. The various detention centers throughout the state operate with part-time employees, and their need for part-timers will not go away on September 30, 2004, when the Challenge process sunsets. The next Juvenile Training Council will be held on September 8.
• Probation Officer Standards - Al brought up the fact that the probation standards were rejected for publication as rules because they were too general. Several specific items were discussed, including the definition of standard.

1105 hrs. General Administrator Discussion Topics

• Elections of Officers Steve will be advertising for nominations and will coordinate voting before the next meeting in September. Secretary and VP Detention is up re-election at this time.
• Statistical Reporting Standardization. Mike Stallcup reported about the meetings that have been focusing on the standardization of reporting statistics for practical purposes. Standardization would help comparisons, uniformity, etc. At the present time, the counties use different reporting standards and formats, which make it hard to do statistical analysis. Feedback on the format should be directed to Mike Stallcup.
• Moving Funds into IAC Will Discuss with Don Garner
• Juvenile Justice Magistrate’s Advisory Team Meeting with us – Sept. We are waiting for an answer from Sharon Burke about the team meeting with us at our September Meeting.
• 2003-2004 meeting schedule Tabled until Sept.
• Training
• Palm Standards Information from Brian Snyder and Mike Seifrit passed out to all for decision making on buying Palm Pilots

1200 hrs. Working Lunch

1200 hrs. DHW Update Ross Edmonds

• Children’s Mental Health/Juvenile Justice Protocol passed out by Ross. Basically just an agreement outlining protocol for accessing treatment. Several appendices included referral/release form, pre-referral scale, eligibility criteria and guidelines for referrals. Several questions were raised that may pertain to HIPPA guidelines. It was agreed that there would be a line (marked ‘optional’) added for county commissioners to sign off on the protocol.
• DHW service quality on a local level addressed, especially the differences in services from large to small communities.
• Protocol is being developed for H&W working with education.
• Mental health services discussed. Frustrations were discussed earlier in the meeting.

1300 hrs. DJC topics DJC Rep

• Block grant/cig tax reporting was discussed by Bill L.
• Intake criteria around status offenders and detention Sharon Harigfeld talked about the status offender situation. She originally reported that over 400 violations were reported to the state, but through research and checking court and probation paperwork, these numbers were reduced to 80. The actual number of 80 should be used to justify any actions taken. The 400+ number is a result of differences in recordkeeping or handling of information at the probation or detention level and that problem could possibly be handled through education, legislation is not needed. One detention center may be recording higher numbers because of attitudes of law enforcement agencies, probation department or judges.
• Mike motioned that we put out a message to all administrators to respond to Sharon H’s request for information regarding status offenders. Seconded by Kay and passed unanimously.
• Sharon also offered any information that she could about the IJOS system. Kay brought up the issue of speeding up the system. Sharon spoke about the JAIBG 2000 money (25% that stayed at state level and unused by county) that is still left over will be used for improving the information management systems at the local level, either IJOS or JCMS. IJOS board will be putting together a plan to present to the Commission requesting money She reiterated that the counties MUST get information in to your IJOS Board member immediately so that it can be included in the plan that goes before the Commission. Money must be matched at 10%.

____ hrs. Adjournment