IACJJA Meeting Agenda

Date: June 9, 2003

Place: Burley Best Western Inn

800 North Overland Avenue

Right at Exit 208 off of I-84

0900 hrs. Call To Order President

Times below are approximate

0900 hrs. Introduction Membership

Present: Kay Carter, Shelly Smith, Melinda Hadzor, Ron Jenks, Elaine Broyles, Kenny Wilder, Brig Blake, Seth Scott, Shawn Hill, Brian Walker, Matt Olsen, Steve Jett, Dan Chadwick, Doug Brown, Don Garner, Chris Talkington, Jesse Peterson, Larry Ghan, Lisa Kamachi, Patty Weiss, Barry Jones, Tony Poinelli, Ron Whitman

Afternoon: Bill Lasley, Paul Carroll, Brent Reinke, Marcy Chadwell,

0905 hrs. Review/approval of minutes President

Steve motioned to approve, Brian Walker seconded, passed unanimously

0910 hrs. Treasurer’s Report Treasurer

$4416.60 in account. Don passed around the list of counties that have paid their dues. 22 counties represented. Concern that some counties, especially those with newer administrators may not know enough about the association. Dan gave us some ideas for stronger participation throughout the state. IAC can also do a letter encouraging their participation as well. A packet will be compiled and mailed to all. Also, a handout will be prepared to go into the handout packet at the IJJA conference. Board will also look at the membership list to see what areas we need to encourage. Using technology to include more people will be looked into, maybe conference calls, Internet based, etc. Steve will check into the technology part, Matt, Nadine and Shelly will make some calls to counties.

0910 hrs. Committee Reports Committee Reps

Board of Juvenile Corrections President

• $12000 to join the new Interstate Compact Association. There still will be some questions as to implementation. More accountability is one of the main goals of the new format. Matt referenced a video that may help explain the new processes.
• Indiana University FFT review meetings have occurred.
• Brian Walker’s presentation on Gangs to the Commission. Gang training is available and we will pursue lining that training up for the state. Kay suggested that we use this as a membership drive.

Youth and Justice Advisory President

ICCMH-(to be held at 1100 hrs. with Decker Sanders from IDHW)

IJOS Board IACJJA’s IJOS Rep

• Last IJOS meeting was held in Lewiston. Sharing information was one topic discussed. Police officers being able to access information such as tats, marks, nicknames, etc.
• Palm capabilities discussed.
• Jesse commented on how helpful the IJOS people are when you need help.

Other Committees

IAC/Commissioner’s update IAC rep

• Clerk Ghan commented on the JAIBG money being dropped from the President’s budget. Even if the lobbyists are successful in reinstating JAIBG, there will be a drastic reduction in amounts.
• Bruce Dredge will be taking over as the President of the IACC soon. Larry suggested that IACJJA be involved in the IACC Juvenile Justice committee, and vice versa.

1000 hrs. HIPPA Training Terry Shaffer

• HIPPA was basically described. Penalties for malicious abuse of information.
• Minimum Necessary Principle
• Do not go through files looking for everything.
• Need to Know Principle
• Sharing of information will be allowed on a need to know basis only. Share only what they need to know to do their job.
• County Clerks and County Welfare offices have received forms for HIPPA.
• Oath of confidentiality for employees to sign.
• Personal Representative vs. Legal Representative vs. Third Party discussed
• Should check with your Privacy Officer each time information is disclosed to a Third Party and document each disclosure.
• Privacy Officer, Privacy Contact responsibilities.
• Policies and Forms will be emailed to Steve from IAC, and he will get them out to all counties.
• 5 rights
• right to request and review their personal health information
• right to request or amend once they are released
• right to request to restrict disclosure
• right to request alternate means of delivery of information
• right to request a report of health information disclosures for 6 years prior

1100 hrs. ICCMH-Decker Sanders from IDHW

• Cooperative agreement between feds and state discussed. Differs from regular grant in that it is 6 year in length, and yearly goals must be met for the next year’s funding to be approved. 4 site visits per year will be conducted by the Federal Reps. Name of the program is “Building on Each Other’s Strengths.” 7 half time positions will be filled to be evaluators for the program, and parents may be trained to do evaluating.

1200 hrs. Lunch

1300 hrs. Call To Order President

1300 hrs. JJ Training Council/P.O.S.T. Update

• New Training Coordinator Introduction. Marcy Chadwell spoke to the group on her background and new position. Marcy will be working 100% at POST, and will help with other academies, not just the juv. detention/probation academies.

• Probation Standards Marcy talked a little about the Probation Standards process and where the committee is at this point. Draft was passed out and comments are requested. It was agreed that the committee will get together again to refine the document.

• Vision and Hearing Standards The committee that originally worked on the Job Task Analysis was called back to work on the Vision and Hearing Standards. Their work validated the POST standards.
• Academy Report. Recent Detention Academy graduated 24 with one successful challenge. 5 academies scheduled last year. New training building at POST has been approved and will be going to bid soon.

1330 hrs. DJC topics DJC Rep

• 3 Year Plan passed out.
• Handling of status offenders will be discussed tomorrow with Judge Varin and Sharon Burke. Uniform standard for handling of status offenders may be looked into.
• Next legislative term, we will probably see legislation regarding Interstate Compact.
• Request for information going out soon about contracting process.

XXXX hrs. General Administrator Discussion Topics

• Standardized reporting Matt passed out a form that has been used in other areas to evaluate success of departments. Kay motioned that we develop a committee to explore the use of a standard reporting form to measure success. The information could be used to justify budget requests
• Peer Assisted Restraints Position Statement Amended position statement was passed out. Motioned that we approve the position statement, pass it on to the IACC, and then work with the Department of Juvenile Corrections in correcting the practice by Steve, seconded by Don and passed 11-2.
• 4-hour Holds in Detention tabled
• Topics for June 10 Meeting with IACC Tabled

New facility in Madison County will be open approximately September 1. Any time you are in the vicinity, please give Kenny or Brig a call for a tour.

1500 hrs. Adjournment