IACJJA Meeting Minutes

Date:March 12, 2003

Place:McCall Woodsman Café

ATTN: May 21 Meeting in Pocatello has been moved to June 9 at Burley in conjunction with the IAC Conference. There will be no meeting on May 21 in Pocatello.

0900 hrs. Call To Order President

0905 hrs. Introduction Membership

Present: Ronya Hemenway, Don Garner, Chris Talkington, Melinda Hadzor, Kay Carter, Robin Nancolas, Nadine MacDonald, Carol Thomas, Seth Scott, Shawn Hill, Steve Jenkins, John Triplett, Ross Edmonds, Matt Olsen, Steve Jett, Larry Ghan, Mike Stallcup, Terry Lewis

Arriving at 1215: Director Reinke, Bill Lasley, Paul Carroll, Brett Barsalou

0910 hrs. Review/approval of minutes President

Steve Jett motioned and Don Garner seconded that the minutes from January Meeting be accepted. Motion passed unanimously.

0915 hrs. Treasurer’s Report Treasurer

$3841.60

• Budget for next year submitted to IAC. Don went over the basic budget that the board submitted to IAC. Items that were submitted include awards, travel, training, IAC audit costs, food and conference room rental. Items that should be looked into for any excess monies should be training. John suggested that at least one training per year with an outside trainer should be our minimum. Scholarships for training, travel for smaller counties, can also be explored.

0920 hrs. Committee Reports Committee Reps

Board of Juvenile Corrections President

• Steve went over the minutes of the last Board meeting.
• SB1095 was discussed.
• John T. motioned that we form a legislative sub-committee to analyze legislation with at least two people from probation and two people from detention, with a designated spokesperson, and interface with IAC, DJC and other organizations. Don G., Robin N., John T and Shawn Hill, volunteered. Don suggested Brian W, also. Larry suggested that we also include a proactive commissioner on the committee or include a person from the IACC in the committee. Terry L seconded the motion and passed unanimously.

Youth and Justice Advisory President

• Youth and Justice Advisory Board meets every 6 months. No report.

IJOS Board IACJJA’s IJOS Rep

• Next meeting tomorrow, Thursday. Palm issues were discussed, and the security concerns. The board decided that the chance of losing a palm pilot is about the same as losing a notebook, but the palm can be password protected.

Other Committees

• Governor’s Task Force on At-Risk Youth Steve discussed his report to the Task Force on Friday, March 7.
• Draft Position Statement
• Legislative Committee
• SB1095 (Table until afternoon with DJC?)
• Shared Employee committee Draft document

0945 hrs. Break

1000 hrs. IAC/Commissioner’s update IAC rep: Larry did not have anything new to report on. He complimented Matt on representing the association. He brought up HIPPA, he asked if the counties were implementing the HIPPA rules. Seems most counties are not taking this serious. This primarily applies to medical papers. Matt asked Kay to present training on how they implemented HIPPA rules in detention. Larry reported the fines were extensive. Seth made the motion that we have training on June 9^th on HIPPA. John seconded. Kay will take charge of the training.

Matt brought up shared employee program with county & state. Kay stated that they have a shared employee agreement which outlines who is liable. In her county she answered to trail court administrators and commissioners. Matt stated that he will be getting a cover letter and information then he will pass it out.

Carol asked if the administrators would take a stand on this issue on district probation. Matt stated that Patty Tobias would be the contact person.

1030 hrs. JJ Training Council/P.O.S.T. Update IACJJA Reps and IAC Reps

• Matt stated the new chair is Al Friesen. and the vice chair is a commissioner from Kootenai County. There are question between home visits and search and seizure. Matt stated that the policy needs to clarify between search and seizure and a home visit. Counties need to ensure that they have policy on search and seizure. Matt asked that counties utilizing search and seizure and home visits send their policy to him. The council is looking at whether or not search and seizure should be taught at POST.
• Dr. Marsh has contracted with DJC to develop PO standards. Matt asked who would like to be involved in the process. Matt asked for volunteers to sit on this committee Marcy Chadwell.
• POST instructors are needed. JP POST is September 29^th. POST reconvened the committee to review hearing and eyesight requirements. Matt will find out when the next instructor development course will be held and let everyone know.
• Suicide occurred last week at 3 B detentions in the program side. Steve wanted to bring up getting training on suicide prevention.. Kay volunteered Terry Schaffer to assist in training. Ross brought up that Dr. Schaffer developed a teen screen for suicide. Idaho Association of Physicians are bringing him in for a training for H&W in June. There are two components to the teen screen – mental health and suicide. John’s district is looking into this instrument and liability.

Trainings identified for the association: HIPPA (June), suicide, detention reform, legal and liability and supervision. Legal and liability may be next on the list possibly at August meeting. Matt will check with Steve. Administrators will sponsor the meetings even though they may not be at the same time as the meetings.

Matt wanted to set trainings for the year so that people know about them

Larry brought up a retreat with JJ committee and leadership of IAC for relationship building. Larry will set this up and work with Matt in developing this retreat. Matt stated that having questions from IAC would be helpful so that we can rely information.

Matt asked people to submit items for the morning meetings that they are doing and want to share with the others.

Agenda items for DJC: interstate compact changes, we asked that they responded to FFT question which Dr. Holbert did by February. What are the current budget hold backs that DJC will occur.

John stated his judge is suggesting to DJC drop FFT on the back side since it is not intensive. Matt wanted to know if people were satisfied with the responses from Dr. Holbert.

1105 hrs. General Administrator Discussion Topics

• Searches and Seizure discussion
• PO Standards
• Suicide
• Topics for afternoon discussion with DJC

1200 hrs. Lunch

1300 hrs. Call To Order President

1305 hrs. DHW Update DHW Rep

• It was asked of Ross what the contingency plan is for the budget. He did not know what they would be doing at this point.
• $6 mil for Infrastructure grant – Ross handed out a booklet on infrastructure. Ross stated that it takes money to provide services. Infrastructure money is going to build programs and training to staff, it will not go to direct care. Another huge part of this agreement is for evaluations. There are a couple of target areas: early identification, telecommunications. The grant is to help H&W continue with their current plan. Matt asked what would people see once the money arrives. Ross stated that local councils will hopefully get training, early identification and defining core services and standards and implementation of those programs. Grant will provide money to hire people to train and evaluate programs. The question was asked where the money would come from in order to provide the services. Regional and local councils need to know what they are doing. There are 30 local councils, which were developed over the past year. The question was asked how we are going to sustain the services once we developed the infrastructure. There was concern that we currently cannot fund what we do so if we expand the infrastructure. Discussion on how to get services to juveniles when the infrastructure is developed. Ross clarified that H&W still does comprehensive evaluations. Ross believes that H&W is and can provide services to juveniles.
• Matt suggested the local ICCMH councils attend regional meeting to learn and open up communication.
• Ross handed out an updated letter on ICCMH and went over the referral and release form.
• The top priority for using the funding is children with serious emotional disturbances. (SED)
• MOU for local counties and DJC: Ross explained the MOU and where the process is at this point. After the draft process is finished, it will go out to counties.

1330 hrs. DJC topics DJC Rep

• Director Reinke addressed Legislation

• SB1094 held in committee
• SB1095 held in committee
• SB1096 on its way to house
• HB219 in Governor’s office
• Rep. Henbest went to national meeting where US Surgeon General recommended suicide prevention program. HB362 was the result. This will seek $5500 from tobacco tax money to help put this into place. She is asking the house Jud/Rules committee to hear this legislation. Encouraged to write letter immediately telling her how we presently use tobacco tax so that she may seek funding elsewhere and not take out tobacco tax $$. One recommendation was that the $ come from the regional councils of the ICCMH. Kay is going to contact the regional council chairs to get that moving. It was motioned that Matt will also send a letter letting her know that we are helping her find alternative funding sources. Seconded and passed unanimously.
• Interstate Compact. Bill Lasley addressed changes in IC. Check with website www.csg.org for more information. Implementation will take several years. The state would be required to set up an Interstate Compact Commission and it would cost, at a minimum, $18,000 per year.
• 5-4-3-2-1- legislation. Came out of JFAC which would have graduated reduction in their holdbacks. Ex Ed 1% DHW 2% DOC 3% Higher Ed 4% DJC 5% Governor has promised to use line item veto power. There is about a $40 mil shortfall at this point to meet 03 expenses.
• Some ideas for 04 is to take original 03 appropriations, reducing them by 7.1%.
• DJC’s recommendation will be to keep counties whole with appropriations because 94% of juvenile justice is at the county level.
• Minnesota has just abolished their Department of Juvenile Corrections, which was rolled into adult corrections.
• Replacement for Roch Clapp will be announced on Monday. ½ time position will do compliance monitoring position, and full time training coordinator position will be announced. Training coordinator will be stationed at POST exclusively.
• FFT. Email will be sent out from Sharon Harigfeld regarding FFT.
• DJC Investigation on suicide will be done soon. Report will be presented to Board of JC on Friday.

Next Meeting

IMPORTANT!!!!!!!

The meeting that was originally set for May 21, 2003 in Pocatello has been rescheduled to June 9 in Burley, so that we can meet in conjunction with the IAC conference. This will enable members of the IACC to attend out meeting and we, in turn, can attend their conference, which starts on June 10.

1345 hrs. Adjournment